WorkBeaconFree data fit check →
WBA Revenue Assurance

Find the gap between work completed and money billed.

A 90-day, evidence-led commercial reconciliation for UK service and maintenance contractors. Three ordinary exports in. A human-reviewed Revenue Assurance Register out.

No integrationsNo system loginsNo callsPseudonymised data welcome
Run the free Data Fit Check →No live dataset required for the first step.
Built for service contractors

Commercial assurance without another software implementation.

The first job is not to connect every system. It is to establish whether the records you already have can prove where billing and operational reality diverge.

1. Data integrity first

Coverage dates, statuses, duplicate IDs, cancelled work, credits and missing references are checked before a commercial discrepancy is asserted.

2. Evidence, not inflated savings

Revenue leakage, possible overbilling, data issues and future sales opportunities stay separate. We are willing to conclude “insufficient evidence”.

3. Human-reviewed output

Every material finding carries the underlying evidence, confidence grade and a recommended next action for your commercial team.

Evidence standard

A discrepancy is not automatically “money recovered”.

Each finding is classified so your team can see what is strongly supported, what still needs checking and what should not be counted as existing revenue.

A

Deterministic

Strong structured evidence of a billing gap after exclusions.

B

Strong variance

Records materially disagree; commercial validation is required.

C

Investigate

A signal exists but the evidence is incomplete.

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Opportunity / data issue

Future work and unreliable evidence are reported separately from existing revenue.

Synthetic example

Revenue Assurance Register

£465positive A/B variance
£65possible overbilling
1data issue
AJOB-4271 completed; no qualifying invoice found.+£280
BAgreed value exceeds net invoice; no supporting credit in export.+£185
BInvoice exceeds supplied agreed value; approved extra work not shown.-£65
Three exports

Start with the data you already have.

For the free Data Fit Check, a screenshot of column headings or a small pseudonymised sample is enough. The paid audit only proceeds if the records can support a defensible reconciliation.

Completed work

Job/work-order ID, customer/site ID, job type, status, completion date, contract/reference and expected value where available.

Billing

Invoice/credit ID, customer/site ID, job reference, date, status, net value, credit value and void/cancellation status where available.

Commercial

Job ID, quote/agreed value, rate/contract baseline, approved variations, approval status/date and discount where available.

Pseudonymise firstNames and addresses are generally unnecessary. Keep stable IDs instead.
Secure uploadPaid-audit datasets use an invite-only upload route with short-lived permission.
Private storageProduction design blocks public access and encrypts objects at rest and in transit.
Short retentionTarget maximum retention is 30 days after final delivery, with earlier deletion available.
Open data-fit checklist ↗Open synthetic example report ↗Read data handling & terms ↗
First three qualifying businesses
£295

Founding Revenue Assurance Audit

  • One legal entity
  • Previous 90 days
  • Three agreed exports
  • Revenue Assurance Register
  • Priority recovery/review actions
  • Leakage and control pattern report
  • Fully asynchronous - no meeting required

Founding availability: 3 audit slots.

Founding guarantee

If the audit does not identify at least £295 of Grade A and/or Grade B commercial discrepancies requiring your review, the £295 audit fee is refundable.

This does not mean £295 is legally due, invoiceable or recoverable. Commercial entitlement remains your decision against your source records and contracts.

Why the distinction? Because the audit should be credible even when the answer is “nothing defensible found”.

Questions

Built to reduce trust friction, not add it.

Do you need access to Xero, Sage, Simpro, Joblogic or our CAFM?

No. The founding audit is export-led. We do not need production logins or API access.

Do we need to send customer names or engineer details?

Usually no. Pseudonymised IDs are preferred as long as they remain consistent across exports.

Will you automatically raise invoices or contact our customers?

No. WorkBeacon does not change accounting records, decide entitlement or communicate with your customers.

What if the source data is incomplete?

We flag it as a data issue. We do not convert missing evidence into a revenue claim.

Is this debt collection?

No. The audit focuses on the gap between operational completion, commercial entitlement evidence and billing. It is not collections activity.

Start without sending a live dataset.

Use the browser checklist to see whether your three exports contain the minimum fields for a defensible reconciliation. You can do this without sending a live dataset, booking a call or emailing WorkBeacon.

Run the free Data Fit Check →See a synthetic worked example

The checklist runs without transmitting your data. No calls, meetings or sales presentation are required. If a paid audit is later admitted, live data is intended to use the separate secure-upload route; never send passwords, card details or authentication secrets.